Launching a startup in this digital age can be easy, depending on how entrepreneurs use the many technological advancements for their business operations. With many tools available almost everywhere, even small businesses can thrive by making their processes more manageable and protecting their ventures against existing cybercrimes.
Read this article if you’re among the few business owners still reluctant to let modern technology help. It might change your mind about these present-day business tools.
Technology Defends Data Against Cyberattacks
Modern technology has improved the way we do our business. Unfortunately, as workplaces become more advanced, cybercriminals also constantly evolve, threatening businesses of all sizes worldwide.
Cyberattacks like phishing and malware have crippled businesses by stealing or destroying essential data, costing them millions of hard-earned revenue. This is because, over the past few years, many people have already considered data as precious as oil. It’s a valuable asset that modern businesses consider as the foundation of their ventures.
So incorporating some of the best cybersecurity tools and the technical know-how on current threats is essential. Protecting your data, like transaction records and customer information, means protecting your business, too.
Tech Protects Businesses From Human Error
Human error is one major flaw that can threaten your company’s established cybersecurity, and many mistakes fall under this category. These include setting weak passwords, downloading malicious software, and unintentionally providing pieces of sensitive information to hackers or threat actors. While no program can predict human error, some tools can help employees in tasks like creating stronger passwords and detecting malware.
Aside from that, human error can also hinder the workforce’s productivity. Some employees believe that mundane tasks are easy and unnecessary, increasing the chances of mistakes when doing them. Other employees also have to allot more time on tasks like data entry and do-overs instead of focusing on their more important duties. This creates more inefficiencies at work.?
Enter workplace automation, a concept that streamlines most workflows by taking over the unnecessary tasks from employees, allowing them to do more. Automation differs per industry, and most of its programs or apps, such as project management tools, can be controlled on any gadget like laptops and mobile devices.
These Tools Prevent Physical Theft
Physical threats go beyond human errors. Malicious individuals gaining unauthorized access to your workplace are among the many physical security challenges your businesses will face. Outsiders could tailgate your employees through restricted company areas. Once inside, they could roam undetected on your premises, looking for essential documents.
By printing ID cards with security features and having gate systems in place, you can account for everyone who goes in and out of your office. It will let you block outsiders from snooping around in restricted areas.
Advanced ID badges help separate employees from strangers, limiting their access when they pose as visitors. Through this, you can reduce the threat of a physical breach.
Did you know?
“Some companies are implementing a clean desk policy, which requires employees to clear their desks of all papers at the end of the day. This security tactic prevents malicious individuals from accessing restricted documents atop employee tables.”
Strengthen Your Business Security with Avon Security Products
With cybersecurity threats continuing to evolve and physical errors or attacks remaining a significant problem, businesses need to embrace various upgrades to thrive securely in the modern world. From antivirus software to automation tools to quality ID systems, there are a lot of modern devices and programs you can go for. And you can get these from trusted providers, like Avon Security Products.
Avon Security Products is Canada’s most prominent photo ID warehouse. We provide the latest ID card products from accessories to printers to make your business more secure. Reach out to us today!
Regardless of your industry, you must welcome modern technology to help your business succeed in this digitally-aggressive world. Contact Avon Security Products today for modern ID systems that enhance your security.
FAQs on Different Ways Technology Can Help Keep Your Business Secure
1. What’s the most dangerous cyberattack?
Phishing is one of the biggest and most dangerous cyberattacks today. It occurs when a threat actor pretends to be a trusted contact and deceives unsuspecting victims into accessing a malicious link or file. There are also phishing attacks that trick victims into voluntarily giving out sensitive information, like bank credentials.
2. How do you make ID cards secure?
Some of the best features of a secure ID card include watermark overlay, holographic logo, barcode, and magnet stripe. These features are hard to replicate for outsiders.
3. Are firewalls and antivirus the same?
No. Firewalls are security systems that protect and monitor a computer system and a private internet network. Meanwhile, antivirus programs detect and eliminate threats that could harm a computer system.
Every time you seek medical assistance at the hospital, it’s likely that the receptionist will ask about your name or if you’ve already been admitted to that particular hospital. Why is this?
Canada had over 2.7 million acute inpatient hospitalizations in 2020–2021. This sheer number of hospitalizations requires a robust identity management system to ensure everyone who walks through the door is given appropriate and sufficient patient care.
Why Is Secure Patient Identity Management Essential?
Secure patient identity management is a must for any healthcare institution. Accurate medical records help care providers do their job better across various patient demographics, ensuring patient safety and appropriate treatment.
Mistakes in patient identity management could result in:
Incorrect patient records
Medical errors
Errors in collecting biological specimens
Inappropriate treatment
Missing healthcare information
Proper patient identification helps healthcare workers administer accurate tests and treatments for patients under their care.
How To Improve Patient Identity Management With ID Cards
Improving your institution’s patient identity management practices requires a well-structured and robust system that allows for accurate personal data collection and referencing.
Patient identification technology has evolved a lot over the years, and, although ID cards are still the norm, they have seen some significant improvements.
ID Badges/Wristbands
The most basic patient identification methods are healthcare and hospital ID cards and wristbands. They are relatively low-cost and effective for the most part, especially if the patient keeps them on.
However, ID badges and wristbands have some weaknesses due to their simplicity. They are easily transferable either through malicious actors or by accident. They also require physical contact to give out, which most healthcare providers are trying to avoid during the pandemic.
Using at Least Two Patient Identifiers
Patient identification errors could occur at any stage of diagnosis and treatment, so it’s vital to check their identity from time to time, especially when administering medications and collecting blood samples or other specimens.
Some patient data you could use are:
The patient’s name
Unique identification number
Date of birth
Telephone number
Social security digits
Address
Make sure to conduct patient identification in the presence of the patient and not afterward to confirm the accuracy of the identifier.
It’s also advisable to take special precautions when handling infant patients, as they could easily be misidentified. Aside from the recommended patient information, you could also include the mother’s name to ensure you have the right patient.
Biometric Identification Systems
If your institution has the budget, biometric identification systems are an excellent and nearly foolproof way to ensure accurate patient identification.
This system data captures fingerprints, iris scanning, facial recognition, and other biometric data to identify a unique patient. These identifiers are more accurate and harder to fake, making them better at positive patient identification.
Are You Looking for the Best ID Badge Systems for Your Business? Contact Us Today.
A reliable ID card system is a great security solution for any healthcare organization. A basic ID printer doesn’t cost much and will be a valuable asset for your organization in the years to come.
Establishing a secure identification system helps make the patient identification workflow more accurate and seamless, ensuring the health and safety of all stakeholders.
You can quickly establish a smart card system with AVON Security Products to gain access control and secure your patients’ electronic health records, avoiding identity theft and ensuring proper care to all who need it.
A secure identification card is widely acknowledged as an effective tool in managing a medical business. See how Avon’s ID Card Systems have everything you need for an effective ID card program.
FAQs on How To Improve Patient Identity Management With ID Cards
What information can you usually find on a patient ID wristband?
You can usually find a scannable barcode on a patient’s wristband. When scanned, this barcode will show the patient’s name, previous conditions, medications, and dosages, among others.
What are the risks of misidentifying a patient?
Misidentifying a patient could lead to inaccurate records and the possibility of administering wrong or even harmful treatments.
Is a patient’s room number a valid identifier?
No. Hospitals should avoid identifying patients by their room numbers, as this could easily be changed.
School campuses are designed to be a haven for learning and development for students of all ages. As such, it’s essential for teachers and staff to feel secure enough to perform their duties and foster conducive spaces for teaching and learning.
However, campus violence remains a looming reality in schools across Canada. The past couple of years has seen reports of campus violence within or surrounding school grounds.
One way to help improve school security is through identification cards (ID cards). Staff and student IDs are a convenient way to help the school keep track of anyone entering or exiting the premises.
Although not entirely foolproof, ID badges are a step in the right direction toward better campus security. Below are some of the ways identification cards help improve safety in schools.
Identify and Control Access for Currently Enrolled Students
School ID cards allow schools to control access to school premises. Student IDs could be checked at the school’s entry and exit points to ensure that each person is allowed to enter. Badge holders are an excellent way to keep the cards on display and make the process easier.
An ID card system usually includes serial numbers and dates of validity. These features create a better level of security, as students with no current association with the school will no longer have privileges to its spaces.
Identify Staff Members to Increase Safety
Staff members and administrators are primarily responsible for implementing campus safety and security measures.
When worn correctly, ID cards and badges could be an excellent way for students to feel safer within the campus, as they would know who to ask for help if they need anything.
Distinguish Faculty Members and Students From Visitors
If your school does open its doors to visitors, it’s a good practice to have a visitor management system or IDs place for them as well.
Depending on your school’s budget, these could be simple clip-on “Visitor” badges or ones that contain their name and affiliations.
Pro Tip
“Choosing the right ID card option for your school will depend on how you plan to use them, what kind of card readers are currently in place, and what kind of card readers you will have in the future.”
Protect Personal Data
If data security is one of your school’s main priorities, investing in a smart ID card system might also be wise. It can be a bit pricier than traditional cards, but they help schools better maintain data privacy.
Smart cards help identify students without blatantly displaying their personal information. Instead of printing out names and contact information on a PVC ID card, all this information would be encrypted into a special chip and read by a scanner.
Learn How AVON Security Products Can Help Improve Campus Security
A solid identification card system is of utmost importance for better school security. It helps schools monitor their facilities better and ensure campus safety, protecting students and staff from possible bad actors and other emergencies.
It’s crucial to employ the services of a trusted ID card printer in Canada to create a secure and robust ID card system.
At Avon Security Products, we take pride in serving our clients in the best way possible. We now serve over 25,000 clients all over the country. We provide convenient and secure safety products such as ID systems that enhance school safety for students, school administrators, staff, and the rest of the community.
ID cards are vital to school security, considering their role in safeguarding students, facilities, and devices. Contact AVON Security Products for help in securing the best identification cards today!
FAQs on How Identification Cards Help Improve Campus Security
How do I secure my school identification card?
To secure your school identification card, you can use a lanyard or an ID badge holder.
What should be included in a school identification card?
Traditional (non-smart) identification cards should often include the following information:
Name
ID Number
Photo identification
Phone number or emergency contact details
Validity period
School colours or mascots (optional)
Smart IDs often forgo the above information and opt for a minimalist design. Relevant information would be stored in a chip, barcode, or magnetic stripe.
What are the different types of school identification cards?
Schools often classify identification cards according to the cardholder. There will be different school ID cards for students, teachers, school staff, administrators, or school visitors.
Modern businesses are becoming more equipped against different cybersecurity threats. Now, even small businesses can protect themselves from evolving threats like malware and cloud misconfigurations by simply issuing equipment with antivirus programs.
While cybersecurity issues can be easily fended off with software or an in-house computer technician, companies often overlook the great security risk for businesses today, the human element.
Humans do not run on programs. Sometimes, we make bad decisions or observations that no antivirus software can read. Companies should always consider the physical threats in their security management. Especially now that more employees are returning to the office after a pandemic.
So what are the great security risk for businesses? From tailgating to unauthorized downloads, keep reading to know more.
Security Threats for Your Business
Document Theft
Careless employees might accidentally leave essential documents lying around their desks or anywhere on the business premises. A visitor might accidentally come across confidential information about your company that no other people should know. This type of vulnerability leads to one of the most dangerous security incidents in a company, a data breach.
Tailgating
If you’ve seen too many action movies, you already know the concept of tailgating. Tailgating is when an unauthorized person sneaks behind an authorized person into restricted company areas. If you’re running an office with many employees and visitors coming in and out every day, tailgating is an easy task for malicious outsiders. This outsider can access your company by posing as a visitor and making it through the lobby, waiting for the opportunity to tailgate an employee.
Unauthorized Download
Sometimes, cybersecurity threats happen from within the company. For instance, some employees download unauthorized software or applications, mainly for personal use. IT departments address this by creating a list of company-approved programs and blocking unauthorized ones. Unfortunately, with the vastness of today’s digital world, not all programs can be accounted for on the entire internet. So an employee can find access to unauthorized programs likely linked to malware and other tools for cyber attacks.
Social Engineering Attacks
This type of security threat banks on human error completely, usually involving psychological tactics to create a false sense of urgency to trick unsuspecting individuals. Attackers can target your employees to turn over confidential company details like account information, opening doors for many data security risks.
Some of the social engineering attacks you may encounter include phishing, baiting, scareware, and other severe cyberattacks.
Unaccounted Visitors
One of the simplest yet most dangerous business security risks is unaccounted visitors. Unaccounted visitors may be worse than tailgating because none of your security risks for business management will work if you don’t know who’s in your office at all times. For instance, your security team will have difficulty narrowing people down if an incident happens on the business premises.
How to Keep Track of Your Visitors
Proximity cards for employees and guests are among the best tools against unaccounted visitors. All visitors and employees are accounted for and separated from employees if you have an ID system. And always complement that with a physical entry log to verify a visitor’s time in the office.
Pro Tip
To give your business more security layers, use ID cards with features like UV printing, watermarks, holographic laminate, or features that are hard to replicate by an outsider.
Keep Your Business Safe
Human error and ignorance are among the great security risk for businesses. Fortunately, most of these problems, like tailgating and unaccounted visitors, can be addressed by combining traditional and modern solutions, like an ID system.
Avon Security Products is Canada’s largest photo ID warehouse, offering ID cards, accessories, systems, and printers for all levels of business. Contact Avon Security Products today for the safety of your business.
An employee ID system offers a more secure workplace. Contact Avon Security for ID cards, systems, and printers.
FAQs on The Greatest Security Risks for Businesses
What is a Clean Desk and Clear Screen Policy?
The Clean Desk policy requires employees to remove all sensitive documents and items from all office desks daily, from notebooks to flash drives to business cards. The Clear Screen policy shares the same principle. It requires all employees to lock their computers when leaving their desks for a long time.
What are anti-tailgating doors?
Anti-tailgating doors help prevent unauthorized people from gaining access inside secure areas. These doors work only when authorized personnel use a designated ID programmed to gain access. Anti-tailgating doors will close immediately once the ID holder passes through the doors.
Why should you include photos on employee ID cards?
Photos are essential in an ID card to help security verify the employee as a legitimate member of the company. Plus, it gives the employees a feeling of exclusivity of being a part of an established company.
Over the past decade, technology has started to change the way people run their households and businesses. Enormous advancements in various products are coming swiftly as a lightning bolt. Consumers enjoy more of these in the advent of the IoT era, from computers to mobile phones. It is no surprise that more items can now be upgraded and controlled by electronic devices.
Even the security industry is transforming to keep up with these fast-paced trends. CCTVs, burglar alarms, and badges are some typical security devices at home and in buildings. Sadly, many people forget to update their security systems to ward off intruders. This article will help you know when to upgrade them and how to do it better.
Reasons to Upgrade Security
In general, security upgrades are done every five years. Technology becomes more advanced and continues to accelerate in a heartbeat. You must ensure that the security system side can keep up with the constant changes. Here are the best reasons to upgrade your security:
Older Technology Will Have More Loopholes
Security systems of more than ten years are more prone to loopholes. Experienced burglars or intruders will discover a way to breach them. Keep in mind that these uninvited guests are also studying how locks and alarms work. They may learn how to unlock or disable them quickly. Circuit malfunctions and delays in alarms and security cameras may become more frequent.
Newer Technology Has More Features
Newer technology has more features in line with the current security standards. For example, more systems may require access, which may only authorize the owner or security officers. Door and window locks are more bump-proof and durable.
Better Security
Security upgrades enable owners and security personnel to evaluate buildings and suggest enhancements. They can find loopholes that need to be fixed right away. Better security footage and alarm responsiveness must also be expected. In most offices, the company badge, ID, or prox card must be tapped on keycard systems and turnstiles.
Increased Flexibility
Technology today provides more flexibility, and the security industry is not an exemption. It allows owners and security officers to manage the system when synced with an Android smartphone. They can have total control and watch over the house or building wherever they are.
Tips for Upgrading Security
An outdated security system falters or stops working overtime. Home and building owners should know that security has to improve its IT infrastructure every five to ten years. Technology is evolving, so do burglars and other criminals. But before doing so, these are some home and workplace security tips to remember.
Start Switching to a Cellular-Based Monitoring System
Monitored IT systems may send a distress warning when it detects danger. A dispatcher from the security provider may make a call. Suppose it does not reach the owner or the person who answers the call cannot provide the security password. The dispatcher will call the police.
The problem arises when the intruder cuts the phone lines. That is why many buildings and households are switching to a cellular-based monitoring system. Mobile phones may still connect to the central station even if the phone lines are cut. They may also provide you with signs that it’s time to upgrade your security.
Use Equipment and Devices for Better Security
Surveillance cameras have been pivotal in improving security systems and driving market growth over the years. Today, a high-resolution camera system captures more demand. They are more capable, allowing a three-to-four-week continued video storage. But it comes with a higher cost.
Fortunately, many surveillance cameras can now be monitored on iPhones and Android phones. They store motion-based clips in the cloud or on SD cards for online viewing. These can guarantee a more effective camera performance. Owners can also install apps and connect them to cameras to access live video alerts.
Other Security Equipment
Aside from adding surveillance cameras and cellular monitoring systems, owners can add more sensors. Sensors on doors, closets, and jewelry boxes can further increase security. If these are connected to phones, owners will know if someone goes to a restricted area.
Other devices that can be used are thermostats. They can protect your home by detecting very high or low temperatures. They can prevent potential fire and excessive usage of air conditioning. Consider installing smoke and carbon monoxide detectors as well.
Company Badges
The company badge and ID must now be tapped on keycard entry systems and turnstiles when entering office premises. That way, security personnel will no longer have to check every employee. Employees and visitors cannot enter without it. So, if a company property goes missing, especially during weekends, employers can easily track it.
Warning Signs You Need to Upgrade Security
A building or home security system provides owners comfort and safety. But they may no longer be as effective as they were years before. They even entice more danger. These are the typical warning signs to upgrade your security.
Surveillance Camera Problems
Surveillance cameras may deter intruders from breaking into your home or building. After all, burglars only attack in the shadows. They don’t want to be recognized to avoid imprisonment. But many homes and buildings in the business world often neglect the need to update or upgrade them.
Outdated surveillance camera footage may look worse than sepia-toned films. Some are blurry or in black and white, making it hard to identify culprits. Owners have to update cameras and consider the difference between IP and Analog cameras. Many cameras today may provide a high-definition picture regardless of the wire type.
Owners must also consider the importance of 24/7 monitoring, especially if they are away from home. Mobile phones enhance security on alarms and cameras. Surveillance cameras are now connected to phones. Its video recorder allows owners to watch footage remotely when they go online.
Burglar Alarm Problems
Burglar alarms are often used at home or as part of the art security system. Sensors can be placed on valuable items or doors to detect those who come across restricted areas and items. But, like surveillance cameras, alarms may no longer be effective once they become outdated. Burglars may even find a way to disable them and roam freely in houses and buildings.
The most typical burglar alarm problem is when it starts losing its sensitivity. After many years, the burglar alarm may not be as responsive as before. This may also be a problem for the art security system. Owners may have to update or upgrade it before a burglar breaks into homes and buildings.
Another typical warning arises when you can’t manage it with your phone. Like CCTVs, they can now be connected to mobile devices for 24/7 monitoring. This problem may manifest if alarms are too old or overused. So even if burglars break into your home, you might not get an alert from the alarm.
Also, you may not understand the status messages from your alarm. Probably, it is because the alarm and your phone specs do not match each other. Outdated alarm system keypads communicate using flashing lights. Newer alarm keypads are using LCDs to send updates in plain language. If you still find the messages confusing, you may install more modern alarm panels. It will enable you to identify issues and effectively address them.
Badges, Keycard Systems, and Turnstiles Do Not Work
Keycard systems and turnstiles will not allow entry if the badge or ID tapped do not match. They make loud sounds if someone tries to get past them without tapping his badge. Badges or keycard systems must be replaced or updated if their sensitivity decreases. It will be simpler for burglars to disable the alarms and enter.
Various security systems evolve to keep up with the continued technological advancement. They drive the security side in the modern business world. Enhancing security is now one of the core business tasks. At homes and buildings, they provide more protection against unwelcomed people.
Do you wish to upgrade your security system? If you see the warning signs telling you to upgrade, reach out to Avon Security Products. The company produces quality badges, card printers, and systems to ensure the security of homes or businesses.
FAQs on the Warning Signs That It’s Time to Upgrade Your Security
How much is the average cost of a security system?
The security system may cost from $224 to $648.
Are burglar alarms still effective?
Burglar alarms are still effective in deterring burglars.
What information do badges typically require?
Badges typically display the company name and logo, and employee information.
For years, many believe that ID badges are only for large companies to help monitor hundreds of employees and separate them from visitors. While that’s true before, today, company ID badges are necessary even for SMEs for many reasons.
From security to brand identity, keep reading to know the importance of ID cards and why companies of all sizes need them.
What Are ID Badges and What Are Their Main Purposes?
ID cards are personal documents issued by an organization to verify a person’s membership, like in schools or companies. Because all organizations have exclusivity, IDs help provide members-only access to different facilities, machines, and perks. For instance, employees can access company lounges and get discounts through an ID card.
Finally, ID cards can also help track services quickly through a system where customer data is stored. Service providers can access information quickly and identify the products and services provided using a customer ID.
Why Use ID Badges for your Company?
An ID card and other similar accessories are crucial in the business world for reasons beyond identification.
Some of the key benefits of employee identity cards include:
Security
With modern ID cards, you can restrict people from accessing essential facilities or files that need a high level of clearance to protect your company’s valuable assets from security breaches.
Employee Confidence
ID cards help establish your business as a legitimate player in the industry, boosting employee confidence knowing they work in an established company.
Customer Relations
Wearing an ID card creates a level of authority and employee credibility, especially for your customer service representatives, so that they can strengthen customer trust.
Employee Accountability
You can track the ins and outs of your employees through ID cards. Identify who’s slacking off, who’s coming in late and who’s clocking out early.
Branding
Employees who wear your brand identity outside the office provide a cost-efficient marketing solution that could spark curiosity and, hopefully, an inquiry.
Professionalism
IDs are professional accessories, and implementing regular use is one way to encourage professionalism in the workplace.
Pro Tip
It wouldn’t hurt to use ID badge holders or heavy-duty badge reels to ensure the longevity of identification cards. Don’t worry about decreasing the card’s professional look. It’s the details printed on the ID that carries that effect.
Need to print employee ID badges for your business? Visit Avon Security Products for great ID badge ideas and other helpful information.
Components of An Excellent Employee ID Badge
Before you issue employee ID cards, keep in mind that slapping an employee’s name on an uninspired card won’t provide any of the mentioned benefits. A professional corporate ID badge must have the following elements:
Design that fits branding
Organization logo
High-resolution ID photo
Durable material (PVC or HID smart cards)
Data encoding (using smart chips, barcodes, magnetic stripes, and RFID tags)
Signatures
Personal information
Security elements (fingerprint or holographic overlay) to prevent unwanted replicas
Are You Looking for the Best Employee ID Badge Systems for Your Business?
ID badges in Canada have gone from a simple piece of identification to an accessory that helps heighten a company’s integrity. If you’re looking to achieve the many benefits of employee identity cards, talk to a trusted ID badge maker in the industry!
Visit Avon Security Products for ID badges, systems, and other related products and services. Get to know more about the industry through Canada’s largest photo ID warehouse!
FAQs on Understanding the Importance ID Badges
1. What is the difference between an ID badge and an ID card?
The term “ID badges” is often associated with security use, but ID badges and ID cards are the same.
2. What are the standard security features of an ID badge?
ID badges should have data encoding features like barcodes, smart chips, and magnetic stripes.
It should be hard to replicate, too. So an ID can also feature a hologram or fluorescent overlay only specific to your company.
3. How do I make my ID badge for my small business?
Many ID products and accessories providers offer printing supplies at an affordable price to make employee ID badges. Instead of dealing with many suppliers, you can get them all in one place.
Employee ID cards today are more than just an accessory for identification. Companies of all sizes use ID badges for added security, professionalism, and even branding.
Creating a quality employee ID card is more intricate and competitive than ever. With so many changes to its importance, we ask — what is an employee ID card? And what should be included to make it more effective? Keep reading below to know more.
What is the Main Use of an Employee ID Card?
The employee ID is an accessory used to validate a person’s employment and designation in a company. It also acts as a security badge by restricting or limiting access to company properties. Employees can also use IDs to access members-only perks like discounts and facilities like company lounges.
In addition, wearing company IDs helps showcase branding outside the office, and it establishes the company as a key competitor to others. So most companies invest in professional ID cards to level themselves with higher competitors. Not to mention the free marketing from employees who wear them every day.
Finally, ID cards help encourage professionalism and uniformity in the workplace. Because as everyone knows, ID cards are professional accessories.
Features of an Excellent Employee ID Card
What information should be on an ID card? Which security feature should you use? For a more professional look and adequate security, you need to include these essential ID card components:
ID Card Design
Printing the company logo and calling it a day is not enough for a quality employee ID card. A good ID card design must be smart-looking without seeming too crowded. It also has to follow the company branding by using the same font style and other design elements.
Company Logo
The company logo is an essential aspect of the brand identity, so be sure to let it pop in the employee ID card design. Incorporating your logo allows employees to wear their IDs with pride in and out of the office and showcase that they belong in an established company.
Employee Photo
At the center of the ID card design is the employee photo. A photo must be high-resolution and recognizable to create professionalism and add a layer of security and credibility.
Data Encoding
Companies can choose to equip their ID cards with data encoding features like smart chips, barcodes, magnetic stripes, and RFID technology to store personal information and other data, transforming ID cards into multifunctional tools.
Enhanced Security Features
The perfect ID card should be hard to replicate, which means you need to add more security features like UV printing, watermarks, holographic laminate, and biometric security.
Durability
Paper is a big no-no for an ID badge material. A quality employee ID card must use durable and high-quality materials, like PVC or plastic.
Employee Information
An employee ID badge must be complete with name, designation, mobile number, and email address to help create transparency between your employees and their customers. By being transparent, customers will be able to trust your employees better.
Signature
Since signatures are hard to duplicate, you can add them to an ID card to complement the photo and validate the person’s membership.
Access Control System
Access control systems help grant employees-only access to company facilities with proximity cards. This type of setup is an excellent addition to an organization’s security by prohibiting outsiders from entering.
Pro Tip
When planning the company ID card, don’t underestimate the importance of the design. It needs to reflect a good image for your company since this is a part of your branding. You can check out other employee ID card templates for design inspiration.
There are numerous benefits to having employee ID badges for your business and even more reasons to update this information annually. Contact Avon Security for helpful information like how to make employee ID card and more!
Printing Your Employee ID Cards? Contact Us Today.
Employee ID badges are now more essential than ever. They provide added security, boost employee professionalism, and showcase the company’s branding outside the office.
Check us out at Avon Security Products to learn more about ID cards and find out why we’re the biggest ID wholesaler in Canada!
FAQs on Employee ID Card
1. What should be at the back of an employee card?
The back of an ID card should include secondary information like company profile, rules, and core values. You can also add the signature of an employee at the back.
2. Is an employee ID card considered confidential?
Employees should wear IDs at work, and most likely, in front of customers. Sure, the use of an ID badge should be exclusive only to its holder, but they’re not necessarily confidential.
3. What are the things to consider if I will make an employee ID?
The key components of IDs are design, company logo, employee photo, basic information, signature, data encoding, and added security features.
Finally, the right card must be durable. So go for materials like PVC or plastic and never paper.
Do you think your business is too small to attract burglars and hackers? Often, the news only features security breaches in large corporations. This doesn’t mean, however, that smaller companies are not vulnerable. The lack of a security system makes them easy targets.
Regardless of company size, security is something every business should take seriously. Those who think of it as an option and not as a necessity are putting their safety, assets, and revenue at risk. When it comes to business security, being proactive is the key.
Relying on traditional security measures is no longer enough these days. You have to invest in advanced security solutions, like smart card technology with a plastic card printer, as an added security solution. Read on to find out how this can help increase security to your business.
The Role of Smart and Access Cards in Business Security Systems in Canada
Controlling access to your facility and assets is a security measure you can’t do without these days. The primary goal of access control is to reduce and restrict the entry of unauthorized personnel. For people to gain access to facilities and assets, companies have to use an identifier, such as an ID card or proximity badge.
Traditional Access Control
In the past, companies relied solely on security officers and plain employee identification badges to grant access to offices and company grounds. Smaller organizations also relied on old-fashioned locks and keys to protect their businesses. These traditional methods of securing your property and assets have several flaws and limitations.
For starters, having one security officer at every entry point can be costly. This method is also more susceptible to breaches due to human error. The same applies to traditional locks and keys. If one of your staff loses a key, you have to replace not only the lock but also all the keys to that entry point.
This costly yet necessary move ensures that you eliminate the possibility of someone from outside your organization using the misplaced key. This also gives members of your staff easy access to your facility without compromising on security. Unfortunately, even with new keys and locks, people who know how to pick locks and jimmy open doors can still gain access to your business.
Smart Access Control
To keep your business safe from the possibility of break-ins, you need smart security solutions. These include smart locks, wireless sensors, and other smart access control options. Smart security solutions allow you to not only keep your business safe but to also monitor everything that goes on inside and outside.
There are lots of great security system options for you to choose from. One example of this is the system that uses smart access cards. These cards allow businesses to restrict as well as allow access to both physical and virtual resources. These grant users access to specific areas of facilities and the company’s servers based on the level of authority that’s on the card.
Types of Smart and Access Cards
A smart card is a standard plastic card that contains a computer chip. This chip is programmable and can carry the cardholder’s personal information as well as their accessibility permissions. Used together with other smart alarm systems, these cards can allow or restrict access based on the level of accessibility the cardholder has.
Smart cards can use what’s called a two-factor authentication. This requires the person to insert the card into a reader and to type in a PIN or to use biometrics before they can gain access to a room or a virtual asset.
There are also smart cards that are considered contactless. It’s a safer and cleaner access option, given the possibility of viruses, like the Covid-19 virus, surviving for hours on surfaces. Individuals simply need to tap or flash their contactless card from a short distance to gain access to certain areas in a building.
There are different types of smart and access cards for you to choose from. These include the following:
Integrated Circuit Microprocessor Cards
These cards provide greater memory storage and security for large amounts of data. These are also programmable, which means that it’s possible to add, delete or manipulate the information in the card’s memory. This option is the most suitable smart card security system for employee identification cards.
Integrated Circuit Memory Cards
This is a type of card that has a lower memory capacity. You can store, read and write data on these cards, but because they don’t have a data-manipulating processor, you can’t modify them. These cards are dependent on a card-reading device to process data. This type of smart card might not be ideal for business security systems.
Optical Memory Cards
This card type doesn’t carry a processor in it, but rather, cards like this use a laser to read and write information into the card. It’s impossible to delete or replace any written data on this type of card. That’s why these only work best for recordkeeping purposes, such as for medical files or driving records.
Benefits of Smart and Access Cards for Smart Security Solutions for Businesses
In addition to video cameras, smart access cards are excellent for strengthening office security. However, this business security system doesn’t only apply to physical access. It can also keep your company’s wi-fi network, email address, text messages, and other digital information secure and more protected.
Here are a few more benefits you can get with the use of smart and access cards for your business:
Enhanced Visitor Management
Managing on-site visitors is necessary to maintain the safety and security of your business. Yet, even with an indoor security camera keeping track of everyone going in and out of your building, maintaining a high level of security can be tricky.
Smart cards make it easier to monitor who comes and goes. It tells you who enters your building and for how long. These cards are also programmable, so you can activate and deactivate them whenever you need to.
Integration To Other Security Systems
Smart and access cards are flexible so it’s possible to integrate them into a wide range of security systems. You can use smart cards with different technologies like HID proximity card readers or biometric systems.
Better Business Insights
Smart and access cards allow you to know where your employees are. They also let you detect what they’re accessing at certain times of the day. It gives you a better insight into your daily operations than relying on indoor cameras alone. You can make more informed decisions around business performance and growth with the help of these cards.
Pro Tip
When looking for smart security systems, check if they are using high-quality tools and offer 27/7 professional monitoring.
Looking for Smart Security Solutions for Your Business?
Smart card technology is a great security solution for every type of business. But before implementing it, check on your current business security system first. What’s right for one company may not be suitable for you. Avon Security Products can help you understand your business challenges. We can find the most appropriate smart security solutions for your unique needs.
Protect yourself from possible dangers with a smart security system provided by Avon Security Products. Contact us today for more details.
FAQs on Smart Security Solutions For Your Innovative Business
What things should you consider when incorporating proper identification into your security systems?
Incorporating proper identification into your security systems involves some considerations. Start by identifying who enters and leaves your premises. These can be employees, contractors, or visitors.
Next, determine who should be in your facility on certain hours and who are only visiting. Also, consider what areas and assets need restricted access. Take into account the specific times that employees can gain access to them.
How can ID cards increase building security?
ID cards provide several security measures to your facility. It’s easier to distinguish between employees and visitors. Identifying the individuals entering the facility can lower the likelihood of unauthorized access. This is why it’s vital to ensure that your ID cards have high-level security features.
How can remote monitoring and control protect your business?
Remote monitoring and control give your business an extra layer of protection. It can capture more accurate data than a security officer. You can also check at any time to ensure the building is secure at the end of the work day. You can also get real-time alerts from these systems if they detect any unusual activity in the building.
You might wonder why anyone would dedicate an entire article on how to clean your ID cards. Well, there are two good reasons for this – everybody has at least one ID badge and credit card, and they are about as riddled with germs as a smartphone. Very few people ever think to clean these cards, even though they use them constantly, and it’s time that people did this for health’s sake.
Think about it. How long has it been since you cleaned any of your ID badges? Have you ever thought about doing it?
What’s worse is that while you may not willingly hand over your phone to strangers, you do it all the time with your ID cards. Most people hand over their company ID badges, credit card, debit card, and national ID cards without a second thought. The clincher is you take them back!
Now, let’s assume that you’re like most Canadians when it comes to your use and treatment of ID cards. So it stands to reason that knowing how to clean id cards properly and regularly is important.
Why You Should Clean Your ID Cards
It might seem unbelievable that your ID card is capable of spreading disease, but in the case of COVID-19, it can happen. Another possible source of infection is the equipment at your office. Whether it’s an ID card printer in Canada or a photocopier in the US, if more than one person uses it, it can become a source of disease. With that said however, the real concern right now are the actual cards you have on hand.
According to WebMD, the COVID-19 virus (or any other virus, for that matter) can remain active on plastic surfaces for as long as three days. Imagine how frequently you held one or the other of your cards in that time. Now recall how often you washed your hands after holding these cards before touching your face or eating something with your hands.
If any of this is making you cringe, you should take steps to minimize your exposure to germs.
Things to Do When Cleaning Your ID
One concern you might have with cleaning your IDs and credit cards is fading or physical damage, which is valid. Before going out and splurging on a whole slew of cleaning supplies, you should find out how to clean these cards properly without doing any damage to them.
Before cleaning your ID
Get a supply of disinfecting wipes since these are the easiest to use regularly. If you prefer to put together your own cleaning kit, however, assemble the following:
Small bowl
Old toothbrush with soft bristles
Dish soap and warm water mixture (1:1)
Soft, lint-free cloth or paper towels
White rubber eraser
If you don’t have dish soap, you can use laundry soap as long as it’s a neutral detergent.
Next, detach the lanyard and remove the IDs from their badge holders. Place all your ID cards and paraphernalia on your work surface. Before you begin, make sure to wash your hands thoroughly.
During cleaning your ID
Now for the cleaning part. Here are some things you can do for the many different cards you have:
For credit cards and anything with a magnetic stripe or EMV chip, use the white rubber eraser to rub off any built-up grime on those areas of the cards. Gently blow off the debris into a trashcan.
If you’re using disinfectant wipes, use one for each ID card and wipe all surfaces gently but thoroughly. Make sure to get at each nook and cranny of the holders. Lay each cleaned item on a cloth or paper towel.
If you’re using DIY cleaning kits, pour some of the cleaning solution in a bowl and agitate it until bubbles form. Dip a corner of a paper towel or cloth into the soapy solution, wipe each item lightly but thoroughly, and let it soak for a little time, about 20 seconds.
If you have lanyards, use the remaining soap solution to dip and wash them as you would shoelaces. Rinse them off thoroughly and hang them to dry.
After cleaning your ID
Once your ID cards are clean, here are a few things you need to do to finish this task:
Dry off each item with a dry towel or cloth
Let your IDs and credit cards air dry before putting them away
After cleaning your plastic ID cards and accessories, wash your hands thoroughly
Things to Remember to Keep ID Cards Clean
Cleaning your ID and credit cards is an excellent idea, but you can avoid having to do it too often by keeping it clean longer.
The following tips can also keep it from fading or damage:
Avoid using specific products with strong chemicals such as bleach to prevent fading and other damage to your ID cards
Keep your ID cards clean longer by using badge holders
Don’t use coloured erasers to avoid leaving dye marks on the magnetic stripes and EMV chip
Ensure to dry all items thoroughly as any moisture left on PVC cards could cause the protective film to peel off
Use badge holders to protect ID cards from the elements and keep them from rubbing against keys and clothing, fading their information
Use contactless options when paying with a credit or debit card whenever possible
Did you know?
A clean ID card can last a long time.
Protect Your IDs from Possible Damage
Keeping your IDs and credit cards clean can help protect you from viral exposure. Cleaning these regularly can also help make your cards last longer. Some companies choose to replace IDs every so often, but if you keep yours neat and clean, you may not need to get yours replaced.
The best way companies can save on replacing company IDs frequently is to have them manufactured using high-quality materials. Avon Security Products is Canada’s largest photo ID warehouse and they can provide any business with ID card printers, proper ID card printing supplies, badge holders, and even lanyards.
Aside from company IDs, you can also print PVC cards as gift cards, health insurance cards, and temporary security IDs. Of course, it’s also important to clean ID card printers, which you can do with an ID card printer cleaning kit.
Are you looking for the best ID systems provider? Check out Avon Security Products today.
FAQs on How to Clean Your ID Cards
What happens if my ID was accidentally washed in the washing machine?
Most PVC cards will probably survive the occasional trip through the washing machine as long as you don’t use bleach or any strong detergents. If it has a magnetic stripe, it might still work. One with an EMV chip is less likely to come off unscathed. Dry the card thoroughly and hope for the best.
How do you preserve your ID?
Use badge holders to prevent physical damage to the card. You should also avoid bleach and strong chemicals to prevent the print from fading. If your ID is made out of stiff paper, have it laminated.
How do you remove things from your ID?
If you need to repurpose old or used ID cards, you might be able to remove the print using rubbing alcohol, hand sanitizer, or nail polish remover. You can also use xylene if you can get your hands on it. Please don’t use anything too strong because it might leave a residue or melt the plastic.
Are you planning to make ID cards? If you want to do things the right way, it’s essential you do your research before you begin. If you’re not careful, your print job will come out poorly.
There are different types of ID card printing to choose from. Each type has its pros, cons, flexibility, and benefits. It will also depend on the type of industry. You may need a specific feature — like proximity access or high-coercivity. Furthermore, ID card systems contain many parts – from software and accessories.
Before you buy ID card printers, get the lowdown on your options. In this post, we’ll cover the basics. We’ll look at the features that distinguish each printer from the others. This guide will help you decide which is right for you. Read on to learn more.
Types of ID Cards
There are many types of ID cards and it’s tough to select the right one with so many features. Do you want an electronic chip? Are you considering magnetic stripe cards? Here are the different ID cards and their features:
PVC cards
Wondering what material you should use for your IDs? Should you be using plastics or cardstock? There are many reasons you should opt for PVC ID cards. Polyvinyl chloride (PVC) is a thermoplastic polymer. It is durable and lasts much longer than paper. It does not bend easily. And unlike paper, it does not crease.
Apart from this, ID cards printed on PVC look more professional. Its appearance is smooth. Images and text are crisp and clear. Moreover, PVC ID cards do not need reprinting as often. It holds a long card life, especially if used properly.
Proximity cards
Proximity cards have metallic antenna coils embedded into them. The metallic antenna coil stores the cardholder’s data. These cards are contactless; you don’t need to insert them into a card reader. Instead, they are held against a card reader to gain access or entry.
How does this work? It is similar to locks and keys. However, it is more convenient. Proximity cards contain a predefined number. Once swiped, this number is transmitted into the software. If the card information is programmed into the software beforehand, you will gain access. These cards are mostly used to provide access points to doors and gates.
Proximity cards cannot be duplicated. You can only change its information and data through the system.
Preprinted cards
You get base-designed cards with preprinted cards. Customized information, such as names, bar codes, and photos are added when needed. Good examples of these are hotel access cards and loyalty cards.
Types of ID Card Printers
ID printers are a brilliant investment for any organization. It helps with cutting costs and is convenient. You can print ID badges right away whenever a new employee or customer comes in. But, not all printers are created equal. There are different models, brands, and features that you should consider. Here are the different types of ID card printers:
Direct-to-card printers
These printers are also known as dye-sublimation printers. Direct-to-card printers print directly to the ID card. The printhead will pass over the card and deposit the ink directly. Direct-to-card printers can deposit more than 16.7 million colours. Some can print 300–600 dots per inch and produce crisp and clear ID cards.
Retransfer printers
Retransfer is a particular type of printing that uses ink ribbons and film to print onto the cards. Cards are fed through the printer in sheets and separated as they go into the printer. The ink gets printed on the reverse side of a clear film rather than printing onto the back of the card.
Afterwards, this clear film is laid and heated onto the cards. The heat fuses it with the card and creates an image almost identical to gravure printing. It’s beneficial for quickly creating scores of high-quality IDs at a low cost.
Inkjet card printers
An inkjet printer is a machine that uses liquid ink to create a printout on paper. Inkjet printers were introduced in the late 1980s. They were referred to as bubble jet printers. They were introduced by Seiko Sono and Canon Inc. and were popular, taking more than half of the US market in just one year. Today, inkjet printing is standard practice for printers and is an ideal alternative for silk-screening and other printing processes.
Inkjet card printers are a popular option for printing high-quality business cards and personalized ID cards. You can print multiple spot colours on each card. You can also print reverse-side business card templates.
How to Choose the Right ID Card Printer for You
Now, you’ve gotten some information on the types of cards and printers, how do you choose the right one? Ask yourself the following questions:
How Will the ID Cards Be Used?
Before deciding what type of ID card you need, think about how and where you will use it. Do you want to create loyalty cards for customers to access services in person? Or do you want to give specific employees access to areas off-limits to the rest of the staff?
Knowing the function of your card will help you in the decision-making process. This will also help you filter out the options you have. Determining how you will use your cards will also help you design. For instance, building access cards focus more on information than design.
Will You Be Printing on One Side or Two?
ID cards are small. Double-sided printing can maximize the space you have for texts, graphics, and other information. It will also help you include everything you want on your ID card without crowding everything on one side.
Double-sided printing can significantly benefit school and business IDs. For example, it can have the photo and ID number of the cardholder on the front side. It can contain information, such as emergency contact numbers and addresses at the back.
For some industries, double-sided printing may not be necessary. It’s a good idea to discuss your preferences with your ID printer supplier. Get some professional advice.
How Many Cards Do You Plan to Print Each Year?
Knowing the number of cards you will print is essential. This will help your ID system provider understand which package they can offer you. The number of cards will determine what kind of printer they will provide and the number of cards they will give. It will also help you estimate your supply costs for printer ribbons. Knowing how many cards you will print will help you estimate how much you need,
Do You Need to Encode Data on the card?
What data do you need for your card? ID card printing systems vary in capabilities. There are different ways to encode data, like barcodes and magnetic stripes. Barcodes can be added to the design of your ID using identification software, while magnetic stripes offer a more secure data feature. This type of data encoding needs special software and a printer.
What Security Features Are Important?
Ensure that you place the right security system for your business. There are different brands and types of proximity card security features. For instance, SecureASP offers Keyfobs in various packs — from 50 to 100.
If you need magstripes for your cards, Applied Wireless Identification Group (AWID) offers Prox-Linc Printable Proximity Cards. They come with other features, such as key tags, clamshells, and more. Be specific on what you need for your security system so you can provide ultimate security for your business.
Do You Have a Detailed Logo or Card Design?
If you want your logo and design printed on your card:
Make sure you fit it within your ID card’s dimensions.
Get the specific size of your ID card and resize it accordingly.
Make sure that the design does not look crowded.
Do You Need to Transport Your Printer?
Mobility and ease of transport are essential factors to consider. Some ID printers are portable, while others are stationary. Having a mobile printer will be convenient if you travel to different locations for work.
Things to Consider When Choosing an ID Card Printer
The image quality you require
Do you want your card design to be matte or glossy? You may need a specific ribbon for the design you want. Consider colour accuracy as well. If you are very specific with colours, compare print quality. Send your design to your preferred ID card supplier and request for samples.
The print volume you require
It’s essential to know the number of cards you will be printing. If you need cards on-demand, then you will need a printer with a high print speed. This will also help you determine the size of your output and input hoppers. The size of your hopper will determine how many cards you can load and unload.
The level of printer and card security you require
If security is important to you, then several features can be added to a card printer in order to increase the security level. These features include radio frequency identification (RFID), smart card encoding, back and front-facing cameras, fingerprint recognition, and encryption. Before you buy your new ID card printer, we recommend you check that it has all the features you require.
Are you looking for ID Card Systems that have everything you need for an effective ID card program? Avon’s ID systems come with a professional card printer, ID software, and the necessary printing supplies.
“To increase visual security and display more information, upgrading to a dual-sided printer or ID card printer with more security modules will be more advantageous.”
– Avon Security
Get in Touch With Canada’s Largest Photo ID Warehouse Today!
Before you decide on an ID card printer for your business, it’s best to understand exactly what you are looking for. Start by taking a close look at the different types of ID card printers out there and compare them. By doing so, you can make an informed decision that will help ensure the success of your project.
Are you looking for the best solutions? Check out our photo ID printers now! AVON security is Canada’s leading ID equipment provider, specializing in advanced systems and solutions to businesses across Canada. We offer a wide range of photo ID printer systems designed to meet your business needs. Whether you are a large corporation or small business, we have an ID printer system to suit your needs. Get in touch with us by inquiring here!
FAQS on Your Guide to the Different Types of ID Card Printing
What are the types of ID printing styles?
There are two main types of ID printing styles: direct-to-card (or dye-sublimation) and reverse transfer. Direct-to-card printers transfer dye directly onto blank cards. Reverse transfer ID card printers print the design onto a film and then “transfer” that image onto blank cards.
Which paper is best used for printing ID cards?
Teslin paper is an ideal choice for ID cards. It is more durable compared to ordinary paper. Teslin is tear-resistant, waterproof, and printable. Its flexible surface makes it easy to use for inkjet and dye-based printing. Toners and inks also dissolve seamlessly into Teslin, resulting in good graphic resolution.
What are the security features of an ID?
Various security features can be implemented on ID cards. One of the most widely used is the barcode. It is easy to encode during the ID printing process. Photographs are another feature. It is an easy way to confirm a person’s identity.
Radio Frequency Identification (RFID) is also another security feature that can transmit data from a distance. With this, you don’t have to swipe your ID through a card reader.
Other security features of ID cards include magstripe, fluorescent overlay, hologram, and micro text.
How many cards will you print a year?
Organizations needing to print less than 25 cards per year may find it more economical to use a card printing service.
Automatically print on both side of the Card?
Dual-sided printers usually cost significantly more than single-sided printers. In some cases a single-sided printer can be used to print both sides of an ID card:
If the back of every card is identical (i.e.: If lost, return to... This card is property of...), you can use a single-sided printer and pre-print a batch of card backs, often using an inexpensive black ribbon. Those cards can be sent through the printer a second time to include customized information on the other side. This method is not recommended for printing on technology cards due to possible damage it could cause to the card.
Even if the back and front is unique for every card, you can print one side of an ID card, flip it over and print the back. This is much more time consuming, and is not recommended for organizations that print a large volume of ID Cards. This method is also not recommended for printing on technology cards due to possible damage it could cause to the card.
Need to use the printer with an Apple MacTM?
Only a few models of ID card printers on the market are compatible with Mac computers.
There is currently not any commercial ID card software that is compatible with Mac computers. If at all possible, we recommend using a PC to manage an ID card system.
